The QuickBooks Hygiene Check

A clean QuickBooks Online file isn’t just “nice to have” — it’s foundational for accurate reporting, strong cash flow management, and confident decision-making.
Yet many SMBs run into problems because small monthly tasks get skipped, causing errors to compound throughout the year.

Below is a simple, high-impact Monthly QBO File Hygiene Check any business can start using today.

1. Clean Your Bank Feeds

Bank feeds are the heartbeat of your accounting system. When they’re ignored or inconsistent, financial statements lose accuracy.

Review for:

• Unmatched transactions

• Duplicates

• Uncategorized income or expenses

• Bank rules that no longer make sense

This step alone prevents 70%+ of reporting inaccuracies in QBO.

2. Review the Undeposited Funds Account

This is one of the most commonly misunderstood areas in QuickBooks Online.
If the balance keeps increasing, it usually means deposits are being recorded incorrectly.

Your goal: Undeposited Funds should clear regularly — not accumulate.

3. Audit Recurring Transactions

Subscriptions change. Vendors change. Processes change.
But recurring transactions often stay the same unless you intentionally update them.

Review:

• Recurring invoices

• Recurring bills

• Bank feed rules

• Automated journal entries

This keeps your monthly reports accurate and consistent.

4. Add or Update Automations

QBO automations can save hours each month — but only if they reflect your current financial activity.

Consider setting up rules for:

• Frequent vendors

• Categorizing ACH debits

• Monthly software subscriptions

• Recurring expenses

The more accurate the rule, the fewer manual fixes later.

The Value of Staying on Top of Monthly Hygiene

A short monthly maintenance routine prevents:

• Incorrect financial reports

• Cash flow blind spots

• Year-end cleanup costs

• Stress during tax season

Clean books = better decisions, less stress, and smoother business growth.

If your QuickBooks Online file feels messy or overwhelming, you’re not alone. FinProVisor helps SMBs regain clarity with organized, accurate, and reliable monthly accounting support.

Book your free financial health check today.
Contact us at info@finprovisor.com.